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Dazu zählen Lohn- und Gehaltsabrechnungen, Arbeitsverträge, Sozialversicherungsnachweise und weitere prüfungsrelevante Dokumente.",[],{"_key":3179,"_type":33,"children":3180,"level":214,"listItem":215,"markDefs":3185,"style":73},"d655006b2627",[3181],{"_key":3182,"_type":37,"marks":3183,"text":3184},"71a78b13f662",[],"Vorteile der digitalen Personalakte: Effizienzsteigerung durch zentrale Ablage, automatisierte Workflows, Self-Service-Portale für Mitarbeitende, transparente Prozesse und verbesserte Datenanalyse.",[],{"_key":3187,"_type":33,"children":3188,"level":214,"listItem":215,"markDefs":3193,"style":73},"b958cbe9df05",[3189],{"_key":3190,"_type":37,"marks":3191,"text":3192},"02a9c2f4b06e",[],"Risiken bei Zuwarten: Wer die Digitalisierung aufschiebt, steht vor hohem Projektaufwand, höheren Kosten und Prüfungsrisiken.",[],{"_key":3195,"_type":33,"children":3196,"level":214,"listItem":215,"markDefs":3201,"style":73},"518949c1ba73",[3197],{"_key":3198,"_type":37,"marks":3199,"text":3200},"9b69b1823526",[],"Praxisnahe Umsetzung: Ein Fahrplan von der Analyse über Systemauswahl, Implementierung und Testphase bis zum Go-Live sorgt dafür, dass Unternehmen rechtzeitig und strukturiert umstellen.",[],{"_key":3203,"_type":33,"children":3204,"markDefs":3209,"style":73},"f31b02203f29",[3205],{"_key":3206,"_type":37,"marks":3207,"text":3208},"195cabf09a5e",[168],"Handlungsempfehlungen für Unternehmen:",[],{"_key":3211,"_type":33,"children":3212,"level":214,"listItem":1057,"markDefs":3217,"style":73},"702ea2ab20c8",[3213],{"_key":3214,"_type":37,"marks":3215,"text":3216},"912bf9a2bb3e",[],"Jetzt starten: Beginnen Sie sofort mit der Bestandsaufnahme und Analyse der vorhandenen HR-Dokumente.",[],{"_key":3219,"_type":33,"children":3220,"level":214,"listItem":1057,"markDefs":3234,"style":73},"7cac9721b520",[3221,3225,3230],{"_key":3222,"_type":37,"marks":3223,"text":3224},"d8e76d4fe65d",[],"Geeignetes System wählen: Achten Sie auf DSGVO- und GoBD-Konformität, elektronische Signaturen und Schnittstellen zu Payroll, ",{"_key":3226,"_type":37,"marks":3227,"text":3229},"e698d2f56b74",[3228],"8922f01b214c","Zeiterfassung",{"_key":3231,"_type":37,"marks":3232,"text":3233},"529893c1b7fb",[]," und Self-Service-Portalen.",[3235],{"_key":3228,"_type":69,"href":2759},{"_key":3237,"_type":33,"children":3238,"level":214,"listItem":1057,"markDefs":3243,"style":73},"1d2f77d44401",[3239],{"_key":3240,"_type":37,"marks":3241,"text":3242},"2fe1199b0f69",[],"Prozesse und Workflows definieren: Rollenbasierte Berechtigungen, Fristen, Genehmigungen und Self-Service-Funktionen planen.",[],{"_key":3245,"_type":33,"children":3246,"level":214,"listItem":1057,"markDefs":3251,"style":73},"42441ea2ed97",[3247],{"_key":3248,"_type":37,"marks":3249,"text":3250},"65e5b8d61db1",[],"Pilotphase durchführen: Testlauf in einem Bereich, um Workflows, Ablage und Signaturprozesse zu optimieren.",[],{"_key":3253,"_type":33,"children":3254,"level":214,"listItem":1057,"markDefs":3259,"style":73},"b2476b108bd7",[3255],{"_key":3256,"_type":37,"marks":3257,"text":3258},"9b530f77656d",[],"Schulung und Change Management: Mitarbeitende frühzeitig einbinden, um Akzeptanz und reibungslose Nutzung sicherzustellen.",[],{"_key":3261,"_type":33,"children":3262,"level":214,"listItem":1057,"markDefs":3267,"style":73},"2311b6f6d654",[3263],{"_key":3264,"_type":37,"marks":3265,"text":3266},"1c42e25d8077",[],"Kontinuierliche Optimierung: Auch nach Go-Live Prozesse überwachen, Feedback einholen und Ablagen laufend anpassen.",[],{"_key":3269,"_type":33,"children":3270,"markDefs":3274,"style":73},"10419dd6faf9",[3271],{"_key":3272,"_type":37,"marks":3273,"text":3083},"e4922eda0cb6",[168],[],{"_key":3276,"_type":33,"children":3277,"markDefs":3297,"style":73},"49b322d99ee7",[3278,3281,3285,3289,3293],{"_key":3279,"_type":37,"marks":3280,"text":2285},"ac9ef7a2e86f",[],{"_key":3282,"_type":37,"marks":3283,"text":2248},"b76fedcfa1e5",[3284],"fb07a52ba4bc",{"_key":3286,"_type":37,"marks":3287,"text":3288},"e8b1f6558e51",[]," ist ",{"_key":3290,"_type":37,"marks":3291,"text":3292},"6645a269c79d",[168],"mehr als eine gesetzliche Pflicht",{"_key":3294,"_type":37,"marks":3295,"text":3296},"ac0a216336ce",[],". Sie ist ein strategischer Hebel für moderne HR-Prozesse. Unternehmen, die frühzeitig handeln:",[3298],{"_key":3284,"_type":69,"href":140},{"_key":3300,"_type":33,"children":3301,"level":214,"listItem":215,"markDefs":3306,"style":73},"2de3ecfaceb5",[3302],{"_key":3303,"_type":37,"marks":3304,"text":3305},"d5e346573af2",[],"reduzieren Aufwand und Kosten,",[],{"_key":3308,"_type":33,"children":3309,"level":214,"listItem":215,"markDefs":3314,"style":73},"a51b408e2e4d",[3310],{"_key":3311,"_type":37,"marks":3312,"text":3313},"5ea388224605",[],"sichern Compliance und Prüfungsfähigkeit,",[],{"_key":3316,"_type":33,"children":3317,"level":214,"listItem":215,"markDefs":3322,"style":73},"3128e3e04ce5",[3318],{"_key":3319,"_type":37,"marks":3320,"text":3321},"6c970251f140",[],"steigern Effizienz und Transparenz,",[],{"_key":3324,"_type":33,"children":3325,"level":214,"listItem":215,"markDefs":3337,"style":73},"de3960c4627c",[3326,3330,3334],{"_key":3327,"_type":37,"marks":3328,"text":3329},"9d0b2a64c5f0",[],"schaffen ein digitales Fundament für ",{"_key":3331,"_type":37,"marks":3332,"text":3333},"73f77b3c9bbf",[168],"zukunftsfähiges HR-Management",{"_key":3335,"_type":37,"marks":3336,"text":2268},"865b0ad9aca4",[],[],{"_key":3339,"_type":33,"children":3340,"markDefs":3352,"style":73},"e4faecc758f7",[3341,3345,3349],{"_key":3342,"_type":37,"marks":3343,"text":3344},"605c39eb3dbc",[],"Die Zeit bis 2027 ist begrenzt. Je früher die Umstellung startet, desto leichter, sicherer und kosteneffizienter gelingt der Übergang. Wer jetzt handelt, verwandelt die gesetzliche Pflicht in ",{"_key":3346,"_type":37,"marks":3347,"text":3348},"c4fc4ae3d4ed",[168],"einen klaren Wettbewerbsvorteil für HR und Unternehmensprozesse",{"_key":3350,"_type":37,"marks":3351,"text":2268},"bbcc56d8c1dd",[],[],{"_key":3354,"_type":33,"children":3355,"markDefs":3359,"style":73},"0f7bb3b0b37a",[3356],{"_key":3357,"_type":37,"marks":3358,"text":1566},"8885d2ca2a86",[],[],{"_key":3361,"_type":33,"children":3362,"markDefs":3375,"style":73},"649d1c971834",[3363,3367,3372],{"_key":3364,"_type":37,"marks":3365,"text":3366},"febc3f20e91a",[],"Wie die digitale Personalakte von HR Puls im Alltag funktioniert, zeigen wir Ihnen gern in einer persönlichen ",{"_key":3368,"_type":37,"marks":3369,"text":3371},"66bf077392af",[3370],"b765dc037409","Demo",{"_key":3373,"_type":37,"marks":3374,"text":2268},"63cf8a8f5570",[],[3376],{"_key":3370,"_type":69,"href":3377},"\u002Fdemo",{"_key":3379,"_type":3380,"faqs":3381,"headline":3415},"32bcfab2d071","blogFaq",[3382,3387,3391,3395,3399,3403,3407,3411],{"_key":3383,"_type":3384,"headline":3385,"text":3386},"57c185edab5c","sectionFaqSingle","Ist die digitale Personalakte ab 2027 Pflicht?","Nicht als Ganzes. Ab dem 1. Januar 2027 müssen Arbeitgeber ihre Entgeltunterlagen elektronisch führen, die Möglichkeit einer Befreiung endet am 31. Dezember 2026. Für die übrige Personalakte, etwa Zeugnisse, Beurteilungen oder Weiterbildungsnachweise, gibt es keine Pflicht zur digitalen Form. Sinnvoll ist es trotzdem, die ganze Akte umzustellen, damit nicht Papier und digitale Ablage nebeneinander bestehen.",{"_key":3388,"_type":3384,"headline":3389,"text":3390},"729df9b20e36","Welche Unterlagen gehören zur digitalen Entgeltakte?","Alle Unterlagen, die für Lohnabrechnung, Sozialversicherung und Betriebsprüfung relevant sind. Dazu zählen Lohnkonten und Abrechnungen, Mitgliedsbescheinigungen der Krankenkasse, Nachweise zur Versicherungspflicht oder zur Befreiung davon, Werkstudentenbescheinigungen, Nachweise zur Elternschaft sowie entgeltrelevante Verträge und Bescheide.",{"_key":3392,"_type":3384,"headline":3393,"text":3394},"116aeff0a048","Welche Folgen hat es, wenn Entgeltunterlagen ab 2027 nicht elektronisch vorliegen?","Die Beitragsverfahrensverordnung selbst enthält kein eigenes Bußgeld für Unterlagen auf Papier. Stellt die Rentenversicherung bei der Betriebsprüfung Mängel fest, müssen Sie diese beheben, und sie kann dafür eine Frist setzen (§ 10 Abs. 6 BVV). Lassen sich Versicherungspflicht oder Beitragshöhe wegen mangelhafter Unterlagen nicht feststellen, darf sie die Beiträge aus der Summe der gezahlten Entgelte berechnen und Entgelte schätzen (§ 28f Abs. 2 SGB IV). Wer Entgeltunterlagen gar nicht führt oder nicht aufbewahrt, handelt ordnungswidrig, die Geldbuße kann bis zu 50.000 Euro betragen (§ 111 SGB IV).",{"_key":3396,"_type":3384,"headline":3397,"text":3398},"d0bdfd2ae8fd","Was ist die euBP?","Die elektronisch unterstützte Betriebsprüfung der Deutschen Rentenversicherung. Arbeitgeber oder ihre Dienstleister übermitteln dafür die Daten aus Entgeltabrechnung und Finanzbuchhaltung elektronisch aus einem systemgeprüften Programm (§ 28p Abs. 6a SGB IV). Seit 2023 ist das für die Entgeltabrechnung Pflicht, seit 2025 auch für die Finanzbuchhaltung. Auf Antrag konnte die Rentenversicherung bisher darauf verzichten, das ist nur für Zeiträume bis zum 31. Dezember 2026 möglich (§ 126 SGB IV).",{"_key":3400,"_type":3384,"headline":3401,"text":3402},"a505c7c0eaf8","Welche Dokumente gehören in eine digitale Personalakte?","Alle Unterlagen rund um das Arbeitsverhältnis: Arbeitsvertrag und Änderungen, Bewerbungsunterlagen und Qualifikationsnachweise, Zeugnisse und Beurteilungen, Weiterbildungen und Zielvereinbarungen, Abwesenheiten und Entgeltunterlagen. Private Informationen ohne Bezug zum Arbeitsverhältnis gehören nicht hinein. Wie lange Sie ein Dokument aufbewahren, hängt von der Dokumentart ab.",{"_key":3404,"_type":3384,"headline":3405,"text":3406},"273d551392e9","Ist eine digitale Personalakte DSGVO-konform?","Ja, wenn Software und Organisation die Vorgaben umsetzen. Dazu gehören Zugriffsrechte nach Rollen, eine verschlüsselte Speicherung, nachvollziehbare Änderungen und ein Löschkonzept für die unterschiedlichen Aufbewahrungsfristen. Prüfen Sie bei der Auswahl außerdem den Vertrag zur Auftragsverarbeitung und den Serverstandort.",{"_key":3408,"_type":3384,"headline":3409,"text":3410},"cb98023b05c4","Wie gelingt die Umstellung von der Papierakte?","Schrittweise. Erfassen Sie zuerst, welche Unterlagen noch auf Papier vorliegen und welche Fristen gelten. Legen Sie dann eine einheitliche Ablagestruktur und die Zugriffsrechte fest, digitalisieren Sie die Altakten und stellen Sie die Abläufe so um, dass neue Dokumente gleich digital entstehen. Wird die Zeit bis zum Stichtag knapp, stellen Sie zuerst die Entgeltunterlagen um und die übrige Akte danach.",{"_key":3412,"_type":3384,"headline":3413,"text":3414},"1ddd76bb7fd1","Wie lange müssen Personalakten aufbewahrt werden?","Eine einheitliche Frist für die ganze Personalakte gibt es nicht. Jede Dokumentart hat ihre eigene gesetzliche Aufbewahrungsfrist, nach deren Ablauf die Löschung zu prüfen ist. Eine digitale Personalakte kann die Fristen je Dokumentart hinterlegen und rechtzeitig an die Löschung erinnern.","Häufige Fragen zur digitalen Entgeltakte und Personalakte","2025-12-21","2026-10-18",{"_type":18,"alt":3419,"asset":3420},"Drei Kolleginnen besprechen am Tisch Unterlagen und ein Tablet",{"_ref":3421,"_type":22},"image-840663906628b27a1c85ce63243d43ad0e59a1e2-1500x1000-jpg","5 Minuten","Ab 1. Januar 2027 führen Arbeitgeber Entgeltunterlagen elektronisch. Welche Dokumente betroffen sind, welche Fristen gelten und wie Sie rechtzeitig umstellen.","Digitale Entgeltakte ab 1. Januar 2027: Das müssen Sie tun","digitale-personalakte-ab-2027-pflichten-risiken-und-chancen-fuer-unternehmen",[3427,3435,3443,3451],{"_key":3428,"_type":33,"children":3429,"markDefs":3434,"style":73},"a17880fe30b6",[3430],{"_key":3431,"_type":37,"marks":3432,"text":3433},"864cd3781797",[],"Ab dem 1. Januar 2027 müssen Arbeitgeber die Unterlagen nach § 8 Abs. 2 BVV als elektronische Entgeltunterlagen führen. Die Befreiung auf Antrag gilt nur bis zum 31. Dezember 2026.",[],{"_key":3436,"_type":33,"children":3437,"markDefs":3442,"style":73},"338561e98dcb",[3438],{"_key":3439,"_type":37,"marks":3440,"text":3441},"fc2b21c6eb4e",[],"Auch auf die elektronisch unterstützte Betriebsprüfung (euBP) verzichtet die Rentenversicherung nur für Zeiträume bis Ende 2026. Ab 2027 gehen die Daten aus Entgeltabrechnung und Finanzbuchhaltung für die Betriebsprüfung elektronisch an die Rentenversicherung.",[],{"_key":3444,"_type":33,"children":3445,"markDefs":3450,"style":73},"56e63128ad2f",[3446],{"_key":3447,"_type":37,"marks":3448,"text":3449},"d2b227e3eabf",[],"Papierakten und hybride Ablagen erfüllen die Anforderungen der Beitragsverfahrensverordnung dann nicht mehr. Die Unterlagen müssen vollständig, unveränderbar und für die Betriebsprüfung der Deutschen Rentenversicherung jederzeit verfügbar sein.",[],{"_key":3452,"_type":33,"children":3453,"markDefs":3458,"style":73},"b3b7076bb7b8",[3454],{"_key":3455,"_type":37,"marks":3456,"text":3457},"8abe19cbeb5b",[],"Für die übrige Personalakte gibt es keine Pflicht zur digitalen Form. Wer ohnehin umstellt, führt Entgeltunterlagen und Personalakte am besten in einem System.",[],"Digitale Entgeltakte und Personalakte ab 2027",null,{"data":3462},[3463,3477,3489,3499,3509,3520,3532,3542,3552,3565,3575,3586,3596,3605,3617,3627,3637,3647,3657,3667,3677,3687,3697,3707,3717,3727,3736,3744,3753,3762,3772,3784,3794,3804,3814,3824,3833,3844,3853,3862,3872,3882,3892,3896,3904,3914,3924,3933,3941,3951,3961,3971,3983,3993,4002,4012,4023,4032,4042,4051,4058,4068,4078,4087,4097,4106,4116,4125,4135],{"_id":3464,"_type":3465,"category":3466,"date":3469,"image":3470,"reading_time":3474,"slug":3475,"title":3476},"0cf9345a-417e-446e-86d7-e468aa223b43","blog",{"_id":3467,"title":3468},"40885f2e-8970-4897-a50b-8d635e6a6f37","Recruiting","2023-02-13",{"_type":18,"alt":3471,"asset":3472},"Hand zeichnet mit Stift ein Diagramm auf Papier neben einem Tablet mit Tastatur",{"_ref":3473,"_type":22},"image-15605df3abb3808339bea61204bf8369e20ec84a-764x382-jpg","3 Minuten","google-for-jobs","Google for Jobs und wie Ihre Stellenanzeigen dort erscheinen",{"_id":3478,"_type":3465,"category":3479,"date":3482,"image":3483,"reading_time":3460,"slug":3487,"title":3488},"0e0d1107-fd53-4259-af81-d35c395462a5",{"_id":3480,"title":3481},"3f598465-5c24-4d20-905b-36ffcd6a8bb6","Gefährdungsbeurteilung","2025-07-03",{"_type":18,"alt":3484,"asset":3485},"Gestresster Mann mit Hand an der Stirn hinter einem Laptop",{"_ref":3486,"_type":22},"image-9d9940bb12526e36d9a62ee59b486aad540282da-1458x945-jpg","die-digitale-transformation-der-gefaehrdungsbeurteilung","Die digitale Transformation der Gefährdungsbeurteilung",{"_id":3490,"_type":3465,"category":3491,"date":3492,"image":3493,"reading_time":3422,"slug":3497,"title":3498},"109eaa85-a27f-4eea-922a-8a26b25c5649",{"_id":3467,"title":3468},"2022-05-09",{"_type":18,"alt":3494,"asset":3495},"Gut gelauntes Team am Besprechungstisch zeigt mit dem Finger in die Kamera",{"_ref":3496,"_type":22},"image-5db7d14b29e995ab3af211d50b0dc31ef921f35e-6144x3456-jpg","die-talentgewinnung-von-morgen","Recruiting Trends für die Talentgewinnung von morgen",{"_id":3500,"_type":3465,"category":3501,"date":3502,"image":3503,"reading_time":3422,"slug":3507,"title":3508},"12b59bd6-d794-438d-8039-c5d7eaf4e3cd",{"_id":3467,"title":3468},"2021-06-21",{"_type":18,"alt":3504,"asset":3505},"Lächelnde Bewerberin mit Unterlagen im Vorstellungsgespräch",{"_ref":3506,"_type":22},"image-9a9b190bf9f2260872f6091ce165e831f5bd11d0-4980x3324-jpg","employer-branding-der-strategische-und-moderne-weg-zur-einer-erfolgreichen-arbeitgebermarke","Employer Branding Trends für Ihre Arbeitgebermarke",{"_id":3510,"_type":3465,"category":3511,"date":3512,"image":3513,"reading_time":3517,"slug":3518,"title":3519},"15d67f9f-5be0-4b45-83ed-f29e055a114a",{"_id":3467,"title":3468},"2022-12-12",{"_type":18,"alt":3514,"asset":3515},"Gewinnen Sie Mitarbeiter durch Social Media 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